Survey Reports

Marine Survey Reports: What Amica Marine Delivers

Clear, structured survey reports with results on the first page and every reading, calculation, photograph and document behind them.

What does an Amica Marine survey report contain?

An Amica Marine survey report contains a summary of results, attendance details and parties present, observations and measurements, calculations, photographs, copies of key documents such as BDNs, ullage reports or protests, and a clear statement of any limitations that affected accuracy, all in English.

Reports follow a consistent structure so readers know where to find each item:

Summary: the result in a few lines: quantity, condition or cause.
Particulars: vessel, port, berth, dates, instructing party and parties present.
Observations: what the surveyor saw and measured, in time order.
Calculations: step by step, with tables and corrections identified.
Photographs: numbered and referenced in the text.
Documents: copies of the records relied on.
Limitations: conditions that affected the result.

Report contents by survey type
Survey type	Key figures	Supporting records	Typical readers
Bunker survey	ROB or delivered quantity in m³ and metric tons, difference to BDN	Sounding sheets, temperatures, sample seals, protests	Charterers, owners, bunker suppliers
Draft survey	Cargo weight loaded or discharged	Draft readings, density, ballast soundings, calculation sheet	Shippers, receivers, traders
Tanker cargo survey	Net standard volume, OBQ, ROB, ship/shore difference	Ullage reports, samples, VEF, time log	Charterers, traders, insurers
Damage or claims survey	Extent and assessed loss	Photographs, tests, joint survey records, cause analysis	P&I clubs, insurers, lawyers

When are preliminary findings provided?

Preliminary findings are provided when the appointing party needs to act before the full report: before signing a BDN, before a vessel sails, before damaged cargo leaves the terminal, or when a principal must notify counterparties. They are confirmed or refined in the final written report.

Preliminary findings usually take the form of an email with key figures and photographs immediately after attendance. The final report follows once calculations are checked and documents collected.

How are survey reports used in claims and disputes?

Survey reports are used as primary evidence in commercial settlements, insurance adjustments, arbitration and litigation. Because they record readings, conditions and assumptions at the time, they allow other experts, adjusters and lawyers to test conclusions without relying on recollection.

We write reports with this use in mind: facts are separated from opinions, sources are identified and limitations are stated. If further work is needed, such as a joint survey or expert analysis, the report says so.

Questions about survey reports

These answers cover common questions about the format, timing and use of Amica Marine survey reports for vessels and cargo at U.S. ports. For a specific report request, contact us at info@amicamarine.com or 404-390-2132.

In which language are reports written?

All reports are written in English, structured for international commercial, insurance and legal readers.

Can the report be addressed to several parties?

Yes, with the appointing party’s agreement. Tell us the recipients when instructing the survey.

Do reports include photographs?

Yes. Photographs are numbered and referenced in the text, showing gauges, seals, damage, holds, tanks and documents as relevant.

Can you provide the raw sounding sheets?

Yes. Sounding sheets, ullage reports and calculation sheets are included or attached so figures can be verified.

24/7 survey inquiries

404-390-2132
info@amicamarine.com

Need a marine surveyor at a U.S. port?

Send the vessel name, port, ETA and survey type. We respond to survey inquiries 24/7 and coordinate surveyor attendance at major U.S. seaports on the Gulf, Atlantic and Pacific coasts.